REGISTRATION FEES
We look forward to welcoming you to the WVPA Congress!
VAT 22% included - VAT rate at current rate calculate on the basis of the current taxation upon payment settlement.
THE REGISTRATION FEE INCLUDES:
The registration fee for Delegate/Student/Presenter Oral Communication includes: participation in all sessions, Welcome Cocktail on Monday, conference materials, abstracts book, coffee breaks and lunches as per program, certificate of attendance
CATEGORIES
WVPA MEMBERS: to register as a member it is necessary to have renewed the membership for the year 2023. Participants who registered at WVPAC 2023 that are not in compliance with the payment of relevant membership fee of the association for the year will be asked to settle the difference between members and Non Members registration fee.
NON MEMBERS: Registration fee for anybody not part of the above mentioned association.
STUDENTS*: Students and PhD students up to 31 years old benefit from a discounted fee.
To register as a Student please send to wvpac2023registrations@vetinternational.eu a certification from an University supervisor.
COMPANIES extra exhibitor pass – please check the sponsor prospectus to verify how many exhibitor pass are included in your sponsorship.
Exhibitors are welcome to purchase additional exhibitor registrations.
Each additional registration is priced at € 200.00 + VAT for the duration of the Congress.
Exhibitor registrations include access to the Venue, exhibition and poster areas coffee and lunch services throughout the day, Welcome Reception, access to sessions in programme (Social Dinner not included).
No set materials delivered per any additional exhibitor pass. (n. 1 bag per Company).
Please note names are not required as these are company based only badges.
The official language of the WVPAC 2023 is English.
Important: Kindly note that Abstract Authors only, in order to have their abstract included in the Abstract Book, are requested to register within the Early Registration Deadline.
CONFIRMATION
The participation will be confirmed upon payment receipt. Delegates registering within the EARLY BIRD deadline shall pay for their registration within the deadline. After that date the REGULAR registration fee will be applied to all unpaid registrations. No exception will be made.
TERMS OF PAYMENT
Registration is only valid upon receipt of the payment. The payment will be in Euro currency: it can be made by credit card online or by bank transfer (see below). PAYMENT TO BE SETTLED WITHIN THE END OF THE PROPER DEADLINE (please check registration categories and relevant deadlines in the table above). If you decide to pay by transfer please see details and information below:
Account Holder: VET International srl
IBAN: IT 02 S 03268 01605 052864809960
Swift-BIC: SELBIT2BXXX
Banca Sella SPA
Milan – Italy
Object: Surname + WVPAC 2023 + invoice number
Please send a photocopy of the processed bank transfer by e-mail: wvpac2023registrations@vetinternational.eu
Please note that bank charges won’t be accepted; bank charges are at the sender's expense. All unpaid bank charges will be charged upon arrival.
INVOICING
When filling out the online registration form the Secretariat strongly recommend to pay particular attention to the Invoicing page.
Before registering, carefully check who the invoice shall be headed to and make sure you have all relevant information:
• header
• address
• VAT code
• fiscal code (for Italians only)
• PO number (if required)
Make sure the invoice details you are going to indicate are the correct ones. In case of requests for data corrections and/or invoice re-issuing due to wrong data submission, the Organising Secretariat will apply a fee of € 50,00 for each new document re-issued, which shall be paid in advanced.
CANCELLATION AND REFUND POLICY FOR REGISTRATION
Cancellation can only be made in writing to the Organising Secretariat wvpac2023registrations@vetinternational.eu
Cancellation received within June 30th: 50% refund.
Cancellation received after or no notice: no refund.
If for reasons beyond the control of the Organisers the Congress is cancelled, registration fees will be refunded following deduction of unavoidable expenses. No refund will be given in case of no-show, regular arrival, unused services, unattended events or early termination of attendance. In case of regular registration and missed participation, the Organising Secretariat will send the conference abstract book upon request of the registered participant. The forwarding of the abstract book will invalidate each claim for reimbursement.
All refunds will be processed after the event.
CANCELLATION OF THE CONGRESS
The congress secretariat reserves the right to cancel the congress, shift venue or change dates without notice in case of “force majeure”. Neither VET International nor the Congress Organising Committee shall be liable for any damage claims.
LIABILITY AND INSURANCE
Registration fees do not include the insurance of participants against personal accidents, sickness and cancellations by any party, theft, loss or damage to personal possessions. Participants are advised to take out adequate personal insurance to cover travel, accommodation, cancellation and personal effects.
WVPAC 2023 VIDEO AND PHOTO SHOOTING
The Local Organising Committee and the Organising Secretariat wish to inform you that some video and photo shooting during the conference might take place for WVPAC 2023 use only; these collected materials will only be used for promotional WVPAC 2023 activity by the Secretariat. Please notify the photographer and cameramen if you do not want to be photographed nor filmed.
All the collected material will be handed over to WVPA that will detain its copyright and future use.
VISA INVITATION LETTER
To facilitate congress attendance a personal invitation can be sent on request. This invitation does not exempt the recipient from registering and paying the proper congress fee.
Invitation Letter does not guarantee that you will receive a visa.
A customised Visa Invitation Letter will be provided once:
• The registration and relevant payment to the Congress have been received.
Once you meet this requirement, please e-mail the Congress Secretariat wvpac2023registrations@vetinternational.eu
THE ONLINE REGISTRATION SYSTEM IS CLOSED.
REGISTRATIONS ONSITE ONLY.